The information management system (MIS) is a set of organizational, technical, technological and information tools that are integrated into a single system to collect, store, process and produce information intended to perform management functions. The information system accumulates and processes the incoming regulatory, planning and accounting information to convert it into analytical information that serves as the basis for anticipating the development of the management system, adjusting the objectives and planning a new reproduction cycle.
Conditions for the treatment of information in the system:
• The
information must be complete and adequate.
• The
information will be provided in a timely manner.
• The
information must be reliable.
• The
treatment of the information must be economical.
• The
information must be adaptable to the changing information needs of users.
Types of information management systems
The classification of information management systems is
based on the most characteristic features that are specific to information
systems. For example:
By the nature of the representation and the logical
organization of the information:
• Factographic
information systems are designed to accumulate and store data in the form of
multiple instances of one or more types of structural elements, which reflect
information about some facts, events, etc., separated from other information.
• The entry
document is the only informative element of the documentary information system.
When developing an information base, structuring is not done or is done in a
limited way.
• Geographic
information systems contain independent information objects linked to a common
electronic topographic base (electronic map).
By functions and tasks:
• Reference
information systems that provide users with certain classes of objects
(telephone numbers, addresses, literature, etc.). For example, files,
electronic directories, electronic software or hardware notebooks, etc.
• Information
retrieval is intended to search and obtain information according to different
research patterns.
• The
technological information system is designed to automate the entire cycle of a
process or the particular components of a production or organization structure.
By scale:
• Local
Automated Workstation is a set of software and hardware designed to implement
management functions in an independent workplace.
• A complex
of interconnected automated workstations that fully implement management
functions
• Computer
network of automated workstations that guarantees the integration of management
functions in a company.
• Corporate
Information System, which offers a distributed management with all the
functions of a large-scale company.
Business management information systems
It is common to distinguish between 3 levels of management
systems: strategic, tactical and operational . These levels have their own
tasks for which it is necessary to obtain the relevant data, for example by
consulting the information system. Through information technologies, queries
are processed and a response to a specific query is generated. Consequently, at
each of the three management levels, information is generated that serves as the
basis for making the appropriate decisions.
With the help of information technologies, which are applied
to informational resources, new information is created or given in a
qualitatively new form. Such information system products are called information
products and services.
The conditions of a company's information system
(specifically, a business management information system ) are as follows:
• Possibility
of accumulating certain experience and knowledge, generalizing them in the form
of formalized procedures and resolution algorithms.
• Continuous
improvement and development.
• A rapid
adaptation to changes in the environment and to the new needs of the
organization.
• Conformity
with the vital needs of people, their experience, their knowledge and their
psychology.
Thus, a business management information system is a system
that contains a description of the complete market cycle, from business
planning to analysis of business performance.